How to conclude a contract of transport services

When transporting goods of significant cost, it is not enough just to fill out an application form with a transport company and receive a receipt on receipt. To protect your company from all possible risks, it is necessary to conclude a contract for transport services.

Counterparty constituent documents

First of all, you need to make sure that the organization is reliable enough. To do this, you should request the charter of the company or a copy of the manager’s passport, if it is an individual entrepreneur. We also need copies of the TIN, an extract from the Unified State Register of Legal Entities (no later than 30 days before the day of the request), a copy of the state registration certificate of the PSRN.

It is good if all provided copies are certified by the seal and signature of the head.

In order to avoid risks with the tax inspectorate, it is necessary to request a certificate of the status of taxes and fees for the last quarter, a certified copy of the VAT declaration, with a note from the tax authority on the surrender. It should be borne in mind that the marks of tax authorities can be electronic.

If you had no previous experience with a transport company, you should pay attention to its assets. Does she own or lease vehicles (confirmation - copies of TCP), does she rent a room (confirmation - lease or property agreement), etc.

What to look for when concluding

First of all, the name. The contract for the provision of transport services obliges the carrier to simply transport the goods from point A to point B. If a contract for forwarding services is concluded, the company will also be responsible for the accompaniment of the goods, proper paperwork, proper storage in the back, compliance with the conditions of storage of cargo in transportation process. This option gives the customer a much greater chance of being right in contentious issues.

It is important to describe in more detail the process of loading, unloading, delivery of documents, payment terms. Who is responsible for what, and at what moment the responsibility passes to another counterparty.