How to issue a prepayment invoice
Video: Oracle EBS Training : How to Apply Prepayment on AP Invoice : Payables Module 2024, July
A prepayment invoice is not a unified form and can be issued arbitrarily. The invoice must indicate the goods and payment details of the seller sufficient to transfer the payment.
Instruction manual
1
Indicate the date of the invoice and its number. The prepayment invoice number can be any if the company does not provide for such a numbering procedure. The account may also not have a number. The account may be valid for a certain time or be unlimited. Make a note of this requirement when making it.
2
Include in the bill the necessary information about the product for which payment is made. Indicate the price per unit of goods and units of measurement of products sold (pieces, units of weight or volume). Enter the number of paid products and the total invoice amount. Specify the final amount in words.
3
Write down in detail in the invoice the payment details to which the payment should be transferred. An error in one character may cause the bank to return the payment order.
4
Indicate the contact information in the invoice so that the payer has the opportunity to clarify all incomprehensible points at the stage of creating the payment document. If clarifications and clarifications are required for the bank to make the payment, the request may take up to five business days.
5
Include a reminder on the bill to present a power of attorney upon receipt of the goods. Provide information about the place of receipt of the paid goods and information about the employee responsible for the shipment.
6
An invoice for prepayment must be signed by the head of the organization that releases the goods. Signing by an authorized employee is possible. The signature is certified by the seal of the organization.
7
In a large trading organization, the creation of an advance payment account begins the chain of movement of goods and workflow. The account number can be included in the document management system and be the number / personal account of the buyer / client. The date of the invoice serves as the starting point for the time of reservation of goods in the warehouse.
8
With the bonus program for customers operating in the trading organization, the conditions for the accumulation and application of bonuses may be specified in the account.
