How to organize a legal department

The legal department is, along with accounting, the main department that provides competent legal support for all activities of the company - both external and internal. Through it, ideally, the entire document flow and, without fail, the orders and instructions issued by the management of the enterprise should go through.

Instruction manual

1

Keep in mind that the main task that the department will focus on is creating, properly building and debugging a system for working with contracts, developing competent standard contract forms that take into account the realities of the company, as well as its partners, suppliers and consumers of products, goods or services. In addition, the task of the department is the constant regulation of relations between employees and the employer, the development of statutory documents, collective and labor contracts, the operational introduction of changes and adjustments to them.

2

The task of the legal department is also to create a document management system and to train the clerical staff or other persons assigned responsibility for it, in the correct work with correspondence. Its functions also include teaching all involved persons the basics of legal literacy to the extent that they are limited to fulfilling their official duties. Lawyers also develop job descriptions and are responsible for their relevance and updating.

3

Pay particular attention to the creation of a contract system and the conditions for storing contracts. It is logical if all of them in the originals will be stored in the legal department. You need to think over a system that will allow all interested officials to get to know them in a timely manner and receive copies of the contracts they need to work.

4

When organizing the legal department at this enterprise, get acquainted with the specifics of business processes, technologies and methods. Analyze it in terms of possible contentious issues, claims. Study the experience of lawyers of those enterprises that work in this industry.

5

Consider control methods and allocate the competence and responsibility of the head, persons, his replacement and the main departments: accounting, secretariat, human resources, department heads, executive staff. Conduct an audit and check the operability of the system you have implemented, the correctness of its operation, the operability and effectiveness of the interaction of all subsystems. Identify and correct any deficiencies found.

Useful advice

Such an approach to the organization of the legal department will help increase the efficiency of your enterprise, strengthen its business ties and market position. So you ensure the safety of his work and avoid material losses associated with litigation.