How to rent an office

Do you think about your company and are looking for suitable options for an office or the company in which you work is gaining new momentum, developing, and now you need to choose a more spacious room? In the process of renting an office, there is so much to consider that this seems like a very difficult task. However, if you comprehend all the stages, know the technology of the transaction and attract specialists at the right moments, then it will be easy for you to get the right room.

Instruction manual

1

Decide which office you need. Identify the goals and objectives of the room, location, distance from the center and transport hubs. Calculate the size of the office by the number of employees and customers and the type of premises (for example, open space). Think about whether you need parking, security. Think about whether the room on the upper floors is suitable for you and whether you will be ready for an office with a throughput system.

2

When your request is formed, contact a real estate company. Of course, it will be cheaper for you to contact the owner directly, but real estate agencies employ professionals who knowingly get money for their activities. Given the risks and pitfalls in real estate, it will be more reliable to use the services of specialists. You will receive a guarantee of quality and peace of mind for the transaction.

3

Pay attention to rental rates, which depend on the geographical location of the building, the quality of decoration and repair of the premises, the lease term, additional conditions, and the presence of encumbrances. As a rule, tenants rent real estate for a period of three to ten years in order to save themselves from unnecessary efforts to find clients. But buildings built in the Soviet period can be rented for up to a year, so they can conclude a contract with you for the possibility of extension. An agreement for a period of up to one year is not subject to state registration.

4

Check if there are restrictions on the use of the premises that interest you. A building can be assigned a usage profile for a specific period of time (for example, dry cleaning or a bakery).

5

Make sure that the room is not encumbered. To do this, request an extract from the Unified State Register of Rights. It is important at the same time to correctly compose a request for a document, since the building may have more than one owner.

6

When concluding a lease, check all the necessary documents: purchase and sale agreement, certificate of ownership, privatization agreement, landlord's right to sublease.

7

Pay attention to the redevelopment that may have occurred in the room. The legitimization of self-construction can take a lot of time.

8

If all the moments are taken into account and everything suits you, enter into a protocol of intent with the owner. This preliminary document sets out the basic conditions. Assign competent lawyers to further work on the drafting of the contract, because there are many nuances.

note

Before signing the contract, check if the building is not subject to demolition;

The rental rate for rental premises, as a rule, can be reviewed, but not more than once a year. At the same time, it is important to specify a restriction in the case of a tariff increase in the contract.

Useful advice

All questions regarding the rental of premises in the Russian Federation are regulated by Chapter 34 of the Civil Code.