How to arrange goods receipt
Video: Receipt Organizer for Home Office Organization 2024, July
Any movement of goods from a supplier to a consumer should be properly documented; for this, a number of shipping documents are used that govern the rules of transportation and the conditions for the delivery of goods.
Instruction manual
1
The consignment note belongs to the shipping documents, in which both credit and debit orders can be used. This document must be properly drawn up. The invoice must contain information about the product, its quantity, price for each item and the total amount, the number and date of issue of the document must be indicated. The invoice is drawn up by the responsible persons when the goods are released at the warehouse and when they are received at the trade organization, it must be certified by the round seals of the supplier and recipient.
2
Registration of goods received is based on clause 2.1. "Methodological recommendations on accounting and registration of operations of reception, storage and dispensing of goods in trade organizations." All accompanying documents (invoice, bill of lading, etc.) are stamped, and all receipts are kept in the “Journal of receipt of goods”, which indicates the name, number and date of the receipt document, as well as information about the product. After acceptance of the goods, the data in the accompanying documents can no longer be reviewed. The product must be capitalized on the day of its receipt, otherwise, a note is made in the product report indicating the reasons for the impossibility of capitalization of the goods on the day of its actual receipt.
3
In case of discrepancy of the received goods to the documentary list, it is adopted by a special commission, and the "Acceptance certificate" is drawn up. If the discrepancies relate to the quantity and quality of the goods, then an "Act on the Establishment of Discrepancies in Quality and Quantity when Accepting Inventory Values" is drawn up, and representatives of the supplier and the materially responsible person must be present. If a surplus of goods is detected, then the presence of supplier representatives is optional.
