How to keep records of materials
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In the process of carrying out financial and economic activities, some enterprise managers acquire materials. Thus, stocks of material assets are formed, which must be taken into account in accounting.
Instruction manual
1
First, designate the person who will be responsible for the storage, recording and movement of materials. This employee can be the storekeeper, the head of the workshop or warehouse. Be sure to build a chain of transfer of documents to the accounting department. The receipt of values must be documented and documented, for example, using a waybill, invoice, receipt order, etc.
2
Upon receipt of the material, assign it an item number, which will be compiled on the basis of the brand, grade, name. Register and approve the procedure for determining the code in the accounting policy of the organization.
3
Also, you need to get a material valuation card. Remember that a separate document is created for each material. Specify the item number in a special register. Here, enter information on the date of receipt, cost, units of measure. Specify the details of the accompanying document.
4
In accounting, make the postings: D10 K60 - reflects the receipt of materials at the warehouse from the supplier; D19 K60 - reflects the input VAT on received material values; D68 K19 - the amount of VAT accepted for refund; D60 K51 - material values are paid.
5
At the end of the month, be sure to check the data of warehouse and accounting, that is, conduct an inventory of material assets.
6
When releasing materials to the warehouse, draw up either a limit-fence card (TMF No. M-8), or a waybill (TMF No. M-11), or a waybill (TMF form). In accounting, make the following entry: D20, 23, 25, or 26 K10 — material assets are released into production.
7
When retiring materials, either write off an act of write-off or write off material values with an accounting statement. In accounting, compose the following correspondence of accounts: D94 K10 - the book value of materials is written off; D20, 23, 25 or 26 K94 - the shortage of values is written off within the limits of natural attrition; D73 K94 - the shortage of values is written off on the guilty persons.
