How to set a cash balance limit

The cash balance limit is the allowed amount of cash at the end of the worker for storage at the cash desk. During the day, the storage amount is not limited. At the end of the day, the entire amount in excess of the limit should be transferred to the bank in the bank account of the company. But there are some exceptions. The organization may exceed the cash limit at the box office, but not more than three days.

You will need

• Form for calculating the cash balance limit in form No. 0408020 in duplicate

• Calculator

Instruction manual

1

The cash balance limit should be set annually. The accountant of the organization fills in the form, which can be taken from the service bank at the end of the year. If an organization has several current accounts with different banks, then you need to contact one of them of your choice.

2

To calculate the limit, you need to take the amount of cash revenue for the last 3 months and calculate the average daily revenue by dividing the total amount of revenue by the number of working days for which it was received. To determine the average hourly revenue, divide the resulting amount by the number of working hours in one day.

3

Next, you need to calculate the costs for 3 months. The amount of expenses does not need to include the amount of benefits, salaries and scholarships. Determine your average daily spending.

4

Based on the data obtained, determine what cash balance should be for the normal operation of the enterprise. It’s better to put a higher number than you expect, and the bank will decide whether to approve this amount or reduce it. If your company is located in a remote place and is rarely collected, then it is possible to increase the limit amount.

5

In calculating the limit, indicate the goals for which you may need cash. As a rule, these are expenses on salaries, household goods, stationery and other household expenses.

6

It is necessary to fill out the form in duplicate, they must be signed by the director and chief accountant, put the seal of the organization.

note

If the organization did not manage to hand over the calculation of the limit to the bank before the end of the year, or did not take care of it at all, then the limit for the coming year will be zero. And all the revenue left at the cash desk at the end of the working day will be considered over-limit. Upon verification, the organization may incur a fine of double the amount of the excess balance. Therefore, many organizations go to the trick and “hand over” the entire excess limit balance to the director or other employee of the enterprise.

Useful advice

All amounts in the limit calculation form are filled in thousands of rubles.