How to compose a letter of exemption

Such an official legal document as a letter of refusal cannot be written without special knowledge in the field of jurisprudence and standardization. It is rather difficult to write a rejection letter if you don’t know the basic rules of business ethics and paperwork. If necessary, write it is worth paying attention to the reasons for the refusal and their presentation. So, the reasons for the refusal must correspond to reality and the real state of things. Particular attention is paid to the argument in the letter. It, as a rule, should be upward - the arguments should be presented from less strong to stronger.

You will need

Letter form, list of arguments, competent construction of the letter, knowledge of record keeping.

Instruction manual

1

Choosing a rejection writing strategy is the first. The whole writing style will largely depend on this. He should not present extreme options - excusable or aggressive. Both of these options are losing. They create a reluctance to continue communication due to the incompetence of its sender.

2

You do not need to start the letter with an apology or listing the reasons for the refusal. One option to start is to list the reasons or regulations for which you are giving up.

3

The reduction of arguments needs to be considered with particular care. Not only the composition of the information part depends on this. All arguments must be real. It is better to repeat the same thing two times in different words. Do not use evaluative vocabulary. It will look biased

4

It is worth quoting and excerpts from official documents. This will give the status of validity and restraint to the rejection letter.

5

All facts cited must be confirmed. If you need to say something unpleasant, you should resort to veiling or some substitution of concepts. Any form should be certified by the signature of the director of the enterprise and the department.

note

When composing a letter, it is worth being guided by legal documents and legislative acts. For example, the Labor Code, GOSTs, technical regulation and qualification list. You can use the internal documentation of the company's quality management.

Useful advice

To write a letter is on a high-quality form, using only a high-quality and well-thought-out argumentation system. Conducting indisputable evidence should be supported by quotations and appeals to authoritative sources. To use personal characteristics and personal opinion is considered bad form. The use of too long sentences and evaluative vocabulary will serve as proof of incompetence and irrationality.