How to write a business letter

Business letters should be distinguished from personal correspondence. Their writing must be approached with particular care. The topic of such letters remains relevant at the present time. They are sent to each other by partners, employers to employees and vice versa. There are a number of rules, deviation from which when writing business letters is unacceptable.

You will need

• - company documents;

• - details of the addressee;

• - the purpose of the letter.

Instruction manual

1

In the upper right corner of the business letter, as a rule, you should write the last name, first name, middle name and position of the person to whom it is addressed. If there is a correspondence between different companies, it is necessary to indicate the legal address of the enterprise where the letter will be sent.

2

In the middle of the sheet write an appeal to the addressee. Be sure to respectfully refer to the person (s) to whom you want to convey any information. The rules do not allow any abbreviations in this line, so this must be taken into account.

3

The content of the business letter should begin with the introduction, the events that served the emergence of a particular situation. Next, you should indicate the main purpose of the letter, according to which it is being compiled. This may be an invitation, for example, to an exhibition, congratulations on any significant date, condolences, a commercial or other kind of offer, a request for some information, a response to a similar letter, making requests for something, claims for any Some questions and many other goals that prompted you to write a business letter.

4

After describing the goal, summarize the results, the results that you would like to receive by sending a business letter to the addressee. For example, if you offer your partner to familiarize themselves with the appearance of new products, the result can be written as follows: "I hope (hope) that you will appreciate the quality of new products."

5

Documents must be attached to the letter, if it is prescribed in the text of the business letter. If you made a proposal for a new product, provide the addressee with a price list and presentation of the goods.

6

As a rule, you must complete a business letter with the words: “Regards, ” then indicate the position of the person on whose behalf it is written, his surname, initials. It is generally accepted that the contact phone number, address of the location of the enterprise, email address should be indicated.

• How to write a business letter
• writing business letters