How to organize a tender

Tender - a closed tender, a kind of bidding for the right to receive a contract for the performance of certain works or services. In other words, a tender is a way to present your services correctly and profitably in case of great competition. Based on the results of such tenders, the contract is concluded with the winner of the tender, with the one who, according to the organizers, has submitted the best (most profitable) offer that meets all the requirements of the tender documentation.

Instruction manual

1

Prepare the tender documentation, which should describe in detail the list of mandatory requirements of the customer (organizer) for the delivered services or goods. In addition, such documents should provide the bidders with room for putting up their competitive offers. Describe the terms of the contract, general information about the subject or object of bidding, attach instructions for suppliers, if any, establish the procedure for preparing and submitting applications for the tender.

2

Remember, all tender proposals are submitted in a closed form, and none of the participants can influence the change in the content of proposals. All information is available only to the tender commission.

3

Prepare a contract with the technical and commercial part, as the terms of the tender stipulate the availability of a contract.

4

Describe in the technical part all the necessary requirements for the content of a particular purchase order. Indicate in the description the name of the tender organizer, legal (postal) address, telephone number, email address, product name, technical specifications and standards, schedule and scope of supply.

5

Indicate in the commercial part of the contract the cost, schedules, terms and conditions of payments, methods for determining the price, the main sources that finance this project. If desired, you can specify bank guarantees and certain types of insurance, which are aimed at ensuring compliance with the order and conditions of the tender offer by the customer.

6

Appoint a tender commission. Announce the tender. At the same time, applications from participants will begin to be received, which will be evaluated by the tender commission. The winner will be the participant who makes the highest quality offer at the lowest price, while indicating the minimum lead time.

Useful advice

If you have no idea or find it difficult to complete the necessary documentation for the tender, it is best to contact specialists who will help you figure it out.